Gest’Hand centralizes the licensing process, team management, and administrative follow-up for clubs affiliated with the French Handball Federation. Its accounting aspect remains underutilized by most organizations due to a lack of training and precise documentation on the financial flows it allows to manage.
Accounting Flow Architecture in Gest’Hand
The financial module of Gest’Hand does not operate as a standalone accounting software. It is a traceability system for payments related to licenses, linked to online payment via HelloAsso. Each credit card payment generates a transaction line associated with the license holder, their age category, and the current season.
This granularity allows the treasurer to reconcile actual receipts with the license file without manual re-entry. The benefit does not lie in the accounting itself, but in eliminating discrepancies between the federal register and the club’s bank statement.
We recommend configuring the rates by category directly in Gest’Hand before the opening of registrations. A poorly set rate in advance generates discrepancies in matching that the treasurer will have to correct manually in their external accounting tool, whether it is BasiCompta or a standard spreadsheet.
Understanding accounting management with Gesthand FFHB first requires distinguishing what the platform automatically tracks from what it delegates to third-party tools.
Gest’Hand and External Accounting Software: Technical Articulation
A handball club that exceeds the revenue threshold requiring accrual accounting cannot rely solely on Gest’Hand. Gest’Hand produces cash data, not a balance sheet or income statement. This distinction is crucial for the treasurer.
The partnership between FFHandball and BasiCompta illustrates this complementarity. BasiCompta offers the entry of accounting documents with labels tailored for clubs, management of check deposits, and the generation of closing documents. Gest’Hand, on the other hand, feeds the revenue-license aspect.
In practice, the process unfolds as follows:
- The license holder pays online via HelloAsso, connected to Gest’Hand. The transaction appears in the club’s federal dashboard.
- The treasurer periodically exports the receipts from Gest’Hand and integrates them into BasiCompta (or any other software) as revenue documents.
- Current expenses (room rental, equipment, team travel) are entered directly into the accounting software, outside the scope of Gest’Hand.
This functional separation explains why some clubs perceive Gest’Hand as insufficient from an accounting perspective. It is not due to a design flaw: its scope is intentionally limited to tracking federal flows.
Configuration of License Categories and Impact on Financial Tracking
The configuration of rates in Gest’Hand directly affects the reliability of financial tracking. Each club defines its amounts by category (youth, seniors, leisure, competition) and by type of license. An error of a few euros in one category multiplies by the number of affected license holders and skews the bank reconciliation at the end of the season.
We observe that the clubs facing the most difficulties are those that change their rates after the start of registrations. Gest’Hand allows modifications during the season, but already recorded transactions retain the initial rate. The treasurer then ends up with two lines of different amounts for the same category, complicating the export to the accounting software.
Freezing the rates before the first registration remains the basic rule. Any subsequent modification must be documented in a parallel tracking file to ensure that the reconciliation remains usable.
Accounting Obligations of Clubs Affiliated with the Handball Federation
Handball clubs, as associations under the 1901 law, are subject to varying accounting obligations depending on their size and sources of funding. A club receiving public subsidies or exceeding certain revenue thresholds must maintain accrual accounting and produce an annual balance sheet.
Gest’Hand does not replace this obligation. It provides a traceability component for revenue related to licenses, which often represent the primary source of income for amateur clubs. The rest of the accounting scope (expenses, depreciation, provisions) falls under a dedicated tool.
The accounting compliance of a club does not depend on Gest’Hand but on the tool in which the treasurer consolidates all flows. However, Gest’Hand ensures that the license aspect is auditable: each payment is timestamped, linked to an identified license holder, and to a traceable payment method.
- Clubs receiving subsidies from local authorities must be able to justify the allocation of each receipt, including membership fees.
- A clean export from Gest’Hand facilitates responses to requests for supporting documents during an audit or grant application.
- Clubs engaged in structuring projects (federal label, territorial partnership) benefit from producing detailed financial tracking by age category, which Gest’Hand allows natively.
The real leverage of Gest’Hand for a handball club is not strict accounting. It is the ability to produce, without re-entry, a reliable and detailed state of license revenues, usable by both the treasurer and the club’s institutional partners. A rigorous traceability tool is better than poorly fed accounting software.
